Section 1. The officers of the Corporation shall be a President, a Vice-President, a Secretary and a Treasurer. Section 2. The officers shall be elected annually
at the annual meeting. Each director shall hold office until his successor is chosen and qualified. Any director may be removed at any time by the affirmation vote of a majority of the directors. A vacancy in any office
shall be filled by the directors for the unexpired portion of the term.
Section 3. The President shall be the chief executive officer of the Corporation and shall supervise and control all of the business
and affairs of the Corporation. He shall preside at all meetings of the members and the Board of Directors. He may execute all documents on behalf of the Corporation as has been authorized by the Board of Directors
unless execution has been specifically delegated by the Board to some other officer or agent of the Corporation.
Section 4. The Vice-President shall, in the absence of the President or his inability to act,
perform all the duties, and have all the powers of the President. He shall perform such other duties as assigned to him by the President or the Board of Directors. The Vice-President will be in charge of scheduling and
coordinating all travel game times, dates, etc.
Section 5. The Secretary shall keep the minutes of the meeting of the members and of the Board of Directors in one or more books provided for that purpose;
be custodian of the corporate records and the seal of the Corporation; keep rosters of the teams; issue all notices required to be given to members and directors; and, in general, perform all duties incident to the
office of secretary and such other duties as may be assigned by the President or the Board of Directors.
Section 6. The Treasurer shall have charge and custody of all funds and securities of the
Corporation; keep full and accurate accounts of receipts and expenditures in books of the Corporation provided for that purpose; render a financial report at each meeting of members and the Board of Directors; and, in
general, perform all duties incident to the office of the Treasurer and duties as may be assigned by the President or the Board of Directors.
Section 7. The Purchasing Agent shall be responsible for
acquiring, purchasing and maintaining all uniforms and equipment. Before all purchases are made a written order must be submitted to the Board. The Purchasing Agent shall be responsible for the collection and inventory
of all equipment at the end of each playing period.
Section 8. The Publicity Manager shall be in charge of the publicity committee and will be responsible for all mailings, the maintenance and updating of
the mailing list each season, area newspaper articles, notices of registration and the general promotion of the association.
Section 9.The Ways and Means Chairman shall be in charge of the fundraising
committee and will be responsible for all fundraisers. All fund raising projects must be approved by the Board. After the fundraising project, a written report must be presented to the Board and monies turned over to
the Treasurer. The Ways and Means Chairman, with the assistance of the President, is responsible for acquiring sponsors for each soccer year, excluding indoor seasons.
Section 10. The Registrar will head
the registration committee; must be present at all registrations; work with the coaches in preparing the white cards and league registration forms; and, must give a written report of registrations at the annual meeting.
In addition, the registrar shall acquire all field and school permits in sufficient time prior to each season, indoors and outdoors, according to the specifications and guidelines set forth by the WJH School Board.
Section 11. The Referee Chairman shall be in charge of scheduling all referees for games, the training of referee, conduct referee clinics or inform our referees of clinics to be held elsewhere, and must
report any changes in referee rulings to the Board to update everyone on these changes. He shall be responsible for determining the playing condition of the field, and shall be responsible for the field being lined,
flagged and playable each week.
Section 12. The In-House Coordinator shall be responsible f or the draf t of the in-house players, the scheduling of in-house games, all matters of the in-house program
relative to the coaches.
Section 13. The Assistant In-House Coordinator shall be responsible for the in-house, indoor soccer program. He shall also be responsible for the outdoor seasons' field
maintenance, and coordination of the in-house level of fundraising.
Section 14. Each chairman is responsible for the enlisting of his own committee in its endeavors.
Section 15: The mission
of the Director of Coaching and Player Development is as follows. First, this position serves as a liaison to all coaches participating in the player programs each season. As liaison, the Director would
communicate pertinent information from the board to the coaches, and would also serve as a vehicle for the coaches to communicate back to the board. This communication would be facilitated through regular coaches
meetings, face-to-face discussion, telephone, and email. The goal of the Directors position is to ensure that PHSA coaches have all the tools (i.e. equipment, coaches training) and information necessary to
successfully and safely coach the PHSA players each season. In effect, the Director of Coaching and Player Development has ownership of the in-house and travel coaches. Secondly, ultimately, this Director is
responsible for player development from both the recreational and developmental perspectives. This Director should be as concerned with both the players' enjoyment of the game as well as the players' soccer skills
and achievements on the field. It is expected that this Director would develop programs and assessments to achieve this end. This Director is also expected to schedule and conduct player drafts and
assessments in keeping with the board's decisions and recommendations. This Director is also expected to manage US Youth Soccer Volunteer Disclosure statements for the club, and to serve as a liason to PA West, US
Youth Soccer, and other governing soccer organizations.
Section 16: The Special Events Coordinator is expected to take the lead on coordinating and planning special events for the club. The
Special Events Coordinator, might, for example, organize community day activities or dribble, pass, and shoot events. Regardless of the event, this position would be responsible for all aspects of the special
event as it pertains to PHSA players, parents, coaches, and board members.
